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Enter the full legal name of this party exactly as it appears on their ID or business registration.
Enter the full legal name of this party exactly as it appears on their ID or business registration.
A Security Deposit Itemization Letter is the landlord's written accounting of deductions from a tenant's security deposit at the end of a tenancy, sent along with any remaining balance within the timeframe required by state law (typically 14–30 days). Most state landlord-tenant statutes impose mandatory penalties — often 2× or 3× the wrongfully withheld amount plus attorney's fees — if the landlord fails to provide a timely, itemized accounting. Permissible deductions generally include unpaid rent, cleaning beyond normal wear and tear, and damages beyond normal wear and tear. Landlords may NOT deduct for normal wear and tear. Fill out this free security deposit itemization letter template online, e-sign it digitally, and download a legally valid PDF. no account or lawyer needed. Sections: Parties, Deposit Details.
Date: ______________ TO: ______________ ______________ FROM: ______________ ______________ RE: Security Deposit Accounting — ______________
Dear ______________, Pursuant to applicable state landlord-tenant law, this letter provides a complete itemized accounting of your security deposit held for the above-referenced property. Your tenancy terminated on ______________.
Security Deposit Held: $0.00
───────────────────────────────────────── Total Deductions: $0.00
BALANCE RETURNED TO TENANT: $0.00 A check in the amount of $0.00 is enclosed (or has been sent by [payment method]) as your refund.
Damage Repairs: None
The following conditions were noted at move-out but are considered normal wear and tear and have NOT been deducted from your deposit: minor scuffs on walls from normal use, small nail holes from picture hanging, fading of paint from normal light exposure, and normal carpet wear in high-traffic areas.
If you dispute any deduction, you may respond in writing within 14 days. If you believe your deposit has been wrongfully withheld, you may contact the applicable state consumer protection agency or consult an attorney. Most states provide for statutory penalties against landlords who wrongfully withhold security deposits.
Sincerely,