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Enter the full legal name of this party exactly as it appears on their ID or business registration.
Enter the full legal name of this party exactly as it appears on their ID or business registration.
A Virtual Assistant Agreement is the independent contractor agreement between a business or individual and a virtual assistant (VA) providing remote administrative, creative, technical, or personal support services. Properly structured to maintain the VA's contractor (non-employee) status for IRS and state labor law purposes — including the right to control the method and means of work, use of VA's own equipment, and ability to work for multiple clients. Covers scope of services, hourly or retainer pricing, confidentiality (VAs typically have access to sensitive business systems and client data), data security protocols, and IP assignment for work product created. Fill out this free virtual assistant agreement template online, e-sign it digitally, and download a legally valid PDF. no account or lawyer needed. Sections: Parties, Service Terms.
This Virtual Assistant Agreement (the "Agreement") is entered into as of ______________ by and between ______________, located at ______________ ("Client"), and ______________, located at ______________ ("Virtual Assistant" or "VA").
VA agrees to provide Client with the following virtual assistant services (the "Services"): ______________. VA shall perform the Services remotely, using VA's own equipment and workspace unless otherwise agreed in writing. VA shall exercise professional judgment and independent discretion in determining the methods and means by which the Services are performed.
VA shall provide approximately as agreed of services. VA is not required to be available during any specific hours unless specific availability windows are agreed in writing by both parties. VA shall notify Client promptly if VA anticipates being unable to complete assigned tasks by agreed deadlines.
Client shall pay VA on the following basis: ______________ of $0.00. VA shall invoice Client ______________. Client shall pay each invoice within the agreed period. Late payments shall accrue interest at 1.5% per month from the invoice due date until paid. Client shall issue Form 1099-NEC to VA if total compensation equals or exceeds $600 in any calendar year.
VA is an independent contractor and not an employee of Client. VA is responsible for: (a) determining the method and means by which Services are performed; (b) providing VA's own equipment, software, and workspace; (c) maintaining VA's own professional development; (d) paying all applicable federal, state, and local income taxes, self-employment taxes, and any other taxes on compensation received; (e) obtaining and maintaining appropriate business insurance; and (f) working for other clients. Nothing in this Agreement shall be construed to create an employment, partnership, joint venture, or agency relationship.
Client grants VA access to the following systems and accounts for the purpose of providing the Services: as specified by Client from time to time in writing. VA shall: (a) use multi-factor authentication on all Client systems where available; (b) not share Client access credentials with any third party; (c) access Client systems only on VA's own secure, password-protected devices; (d) not store Client's confidential data on personal cloud storage services not approved by Client; (e) use a VPN when accessing Client systems on public networks; and (f) immediately report any suspected unauthorized access or security incident to Client.
VA acknowledges that during the engagement, VA will have access to highly sensitive and confidential business information, including client data, financial information, business strategies, customer lists, pricing, and personnel information (collectively, "Confidential Information"). VA shall: (a) hold all Confidential Information in strict confidence; (b) use Confidential Information solely to perform the Services; (c) not disclose Confidential Information to any third party; (d) immediately return or delete all Confidential Information upon termination of this Agreement; and (e) comply with all applicable privacy laws regarding any personal data of Client's customers that VA handles.
All work product created by VA in the performance of the Services — including written content, spreadsheets, databases, social media content, designs, or other materials — shall be the sole and exclusive property of Client and shall constitute "work made for hire" under applicable copyright law. To the extent any work product does not qualify as work made for hire, VA hereby assigns all rights therein to Client. VA shall not retain any copies of Client's work product or data after the termination of this Agreement.
This Agreement shall commence on ______________ and shall continue until terminated by either party upon 14 days' written notice. Client may terminate immediately if VA: (a) breaches the confidentiality provisions; (b) misuses Client's systems or data; or (c) provides materially deficient services. Upon termination, VA shall immediately return all Client property, data, and access credentials and shall provide Client with a final invoice for services completed through the termination date.
This Agreement shall be governed by and construed in accordance with the laws of the State of ______________, without regard to its conflict-of-laws principles.